Wednesday, June 4, 2008

How Efficient Minute and Resolution Preparation Boost Company’s Success

In today’s competitive world, companies should not only be abreast of the recent developments in line with its business but more so with welfare of the company.

One of the ways of doing it is by preparing minutes and resolutions.

The purpose of minutes is to give a formal record of the decisions and substantive discussion occurring in a meeting and affords a record of the integrity of the meeting. The substantive discussion should be recorded in a clear and concise manner.

Consequently, information is readily accessible and verifiable in case of policy making and implementation disputes by and between the officers or members of the company.

In our law firm, minutes are very important especially to those who are unable to attend the meeting. It serves as a precise documentation of record of decision made and actions planned. Hence, at the time we discussed the same matters again, all of my firm mates will have the chance to participate.

Moreover, minutes will enable members to adequately prepare for the next meeting. In doing so, no agenda will be left hanging or overlooked.

With respect to resolutions, preparations of it should ideally be in a standard form in order to facilitate the processes of agenda preparation and decision-making.

As it is, one should be able to understand by mere reading of what actions are being proposed and by whom, what, when, where, why, and how. It has to be in a manner that when one looks at it years from now, the reader should be able to ascertain what action was taken based on the resolution.

You see preparations of meetings and resolutions alone play a vital part in the company’s framework. All of its major decisions significantly depend on the company’s internal composition.

Although preparations of minutes and resolutions make up only a portion of the company’s affairs, still it would spell a lot of difference if these details are efficiently laid out and accomplished.